4 things to do for a smooth ELD roadside check

The ELD mandate became effective December 2017, but April 1, 2018 marks full enforcement of the rule. That includes issuing of out-of-service citations and assigning CSA points.

There’s still a lot of confusion around ELD devices and what the roadside checks will look like. As a fleet owner, manager or driver there are steps you can take to help them go smoothly. 

Fleets and drivers who are adept at using ELDs and work closely with law enforcement for a smooth and speedy check will be better off come April 1.

1. Know whether you have an AOBRD or ELD. Make sure drivers know which type of device they’re using. Since AOBRDS remain compliant through December 2019 and both devices are on the roads, drivers will have to help inspectors differentiate between the two. Having the device user manual handy is key. 

2. Have the required assets on hand. The ELD mandate requires several items be available in the cab (electronic versions of each are fine):

• User manual describing how to use the ELD
• A device cab card if available from the vendor
• Instruction sheet for producing and transferring data
• Instruction sheet for reporting malfunctions and record-keeping procedures during malfunctions
• A supply of blank records of duty status (RODS) for recording HOS (hours of service) for at least 8 days. 
  • A written statement from the carrier/driver for when a device has malfunctioned, including dates and times, to go along with paper RODS

3. Make sure you’re logged in correctly. Getting used to new technology takes time and it’s no different with ELDs. We’ve seen a lot of issues from drivers simply forgetting to sign in and out, resulting in Unassigned Drive Time and inaccurate logs.

The ELD rule’s two “special driving conditions” have also been a point of error. This includes yard moves (when the truck is moved in a private yard/terminal) and personal conveyance (drivers operating trucks for personal reasons vs. hauling freight). All managers and ELD users should be extra vigilant in accurate log-ins and settings, and ensure they know how to change statuses to either of the two special driving conditions; yard moves or personal conveyance.

4. Quickly address any ELD malfunction. There are a few scenarios – that may have nothing to do with your ELD provider – that could cause friction during an inspection. For example, the engine may not record data correctly or you may have a cellular connectivity issue. To avoid these issues, you should NOT:

• Remove the device while the vehicle is powered on and in motion
• Turn the device off when being used
• Remove the integral connection from the ECM at anytime

If you have any issues, contact your ELD provider to see if they can help you troubleshoot or try restarting your ELD.

Fleets and drivers who are adept at using ELDs and work closely with law enforcement for a smooth and speedy check will be better off come April 1. 

Make sure you and your drivers have these four tips top of mind.

To learn more about ELD devices, visit: ELD Compliance